Privacy policy

1. Introduction

The Shortmead Privacy policy sets out the ways Shortmead processes personal data. This Privacy Policy only relates to personal data collected by Shortmead via the website, membership forms, fundraising responses, emails and telephone calls.

This Privacy Policy does not apply to personal data provided to Shortmead by any other means or via any other website. Users should be aware that if they access other websites, using the links provided, these are outside our control. If they provide personal data to other companies, the privacy polices of those companies determine the uses to which that information is put and Shortmead’s Privacy Policy will no longer apply.

2. The Data Protection Act 1998

Shortmead makes every effort to comply with the principles of the Data Protection Act 1998.

3. Personal Information

Personal information provided to Shortmead via shortmead.com, friendsofshortmead.com, membership forms, fundraising responses, emails and telephone calls will be used for the purposes outlined at the time of collection and/or registration in accordance with the preferences you express.

Personal data collected and processed by Shortmead may be used, for the following purposes:
a. Administration of membership (s)
b. Fulfilment of orders for goods and services requested
c. In-house research and statistical analysis
d. Communication about conservation, restoration, membership, fundraising and other activities

Personal data processed for the above purposes may entail sharing the information with volunteers, contractors, and professional advisors of Shortmead and other carefully selected parties.

4. Consent

By providing personal data to Shortmead you consent to the processing of such data by Shortmead as described in this Privacy Policy. You can alter your preferences as described below.

5. The DPA & GDPR May 2018

We and this website complies to the DPA (Data Protection Act 1998) and already complies to the GDPR (General Data Protection Regulation) which comes into affect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.

6. Use of data by post and telephone

At each point of data collection or registration you are given options to opt-out from being sent future direct marketing material from Shortmead or other carefully selected organisations by post or telephone. Where you do not opt-out of such communications, Shortmead may send you information on its conservation, restoration membership, fundraising and other activities and those of other carefully selected organisations.

If at any time you want to alter your preferences or request to stop communicating with you in this way then you should write to the address shown in section 8.

7. Use of data for email

At each point of data collection or registration you are given the option to opt-in to receiving email marketing from Shortmead. Where you do opt-in to such communications, Shortmead may provide information on its conservation, restoration, membership, fundraising and other activities and those of carefully selected organisations.

If at any time you want to alter your preferences or request that Shortmead stop communicating with you in this way then you should write to the address in section 8.

8. Accessing your personal data held by the Shortmead

You have the right to ask Shortmead, in writing, for a copy of all the personal data held about you. If you would like to access your personal data held by Shortmead, please apply in writing to:

Administration Department
Shortmead
Shortmead Lane
Biggleswade
Beds SG18 0FG

9. Links to third party websites

This Privacy Policy applies solely to the personal data collected by Shortmead and does not apply to third party websites. Shortmead is not responsible for the privacy policies of third party websites. Shortmead advises users to read the privacy policies of other websites before registering any personal data.

10. Security

Shortmead have put in place appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorised access, maintain data security, and correctly use the information we collect online.